Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences.
They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish — ensuring they are correctly coded, entered, reconciled, and recorded in the system.
Job/Role Responsibilities
Invoice Processing & Data Entry
- Monitor company inboxes for incoming supplier invoices.
- Download, review, and accurately code invoices.
- Enter invoices into construction/accounting systems.
- Allocate invoices to correct jobs, cost codes, and project stages.
- Match invoices to purchase orders where required.
Reconciliation & Reporting
- Reconcile supplier statements against processed invoices.
- Identify missing invoices or discrepancies.
- Follow up suppliers via email for outstanding documents.
Records & System Maintenance
- Maintain organised digital records of invoices and statements.
- Ensure all entries are processed within 24–48 hours.
- Assist with backlog processing and general accounts data entry.
- Keep the accounts system clean, accurate, and up to date.
Requirements
- Experience in bookkeeping, accounts payable, or high-volume data entry roles.
- Strong attention to detail and accuracy (critical).
- Ability to follow structured processes and systems.
- Experience handling high volumes of invoices.
- Experience reconciling supplier statements.
- Familiarity with construction cost coding (preferred but not essential).
- Proficiency in:
- Xero or similar accounting software
- Microsoft Excel / Google Sheets
- Email management tools (Outlook/Gmail)
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Annual leave
- 13th-month pay
- With Government Mandated Benefits
Originally posted on Himalayas
