Operations Assistant at Aztec

Role focus:

We are looking for an experienced and skilled Operations Assistant to support our Operations team, and help manage our London office. 

Our Operations Assistant will be organised, dependable, motivated and detail-oriented. You are able to work to deadlines and prioritise tasks. You move quickly and excel in a changing, fast-paced environment. You anticipate the needs of the team and proactively resolve operational and administrative issues. In this role, it is critical that you are a self-starter who is able to run with tasks. 

You will be reporting directly to the People Operations lead, and supporting our founders’ Executive Assistant. This role is a temporary part-time (3 days per week) position until the end of March 2024, with the possibility of transitioning to a permanent position. This is a hybrid role that requires working a minimum of 2 days per week in the Aztec Labs office in Farringdon, London.

Your responsibilities will include:

Operations Assistant

• Supporting the Operations team where needed - diary management, admin duties and working on projects as required
• Assisting in office relocation, including setting up our new office space 
• Coordinating staff entertainment including team lunches and dinners, as well as gifts for birthdays, new joiners and leavers, etc
• Helping to organise company events and team off-sites
• Executing on company travel management and admin
• Running our London office day to day and problem solving - managing cleaners, ordering office supplies, managing the office budget and expenses
• Being the face of our London office and welcoming visitors
• Managing our company swag

Skills & Experience

• Proven work experience within Administration or similar role (office admin etc.)
• Excellent organisational abilities
• A people person who is happy and confident working with the whole team
• An individual who has the ability to work independently and take initiative to problem solve
• Someone who is enthusiastic and brings great ideas to help make Aztec Labs a fantastic place to work
• Excellent communication skills with the team internally and with key stakeholders where needed
• Excellent IT skills including all Google Workspace applications
• Good written skills
• Fast, diligent worker
• Someone who is happy with a varied role
• Must be willing to work at least 2 days a week from Aztec Labs office in Farringdon, central London