Recruitment Coordinator at Apollo.io

The Role

As a Recruitment Coordinator, you will provide excellent recruitment administrative support to the recruitment team, hiring managers, and Apollo candidates and applicants. 

We are looking for a detail-oriented scheduling connoisseur that can effectively communicate with candidates and internal hiring teams. Our Recruiting Coordinators partner with internal and external stakeholders to provide a positive & memorable candidate experience.

Daily Adventures and Responsibilities

• Coordinate and schedule interviews, manage our scheduling tool, and communicate with candidates, interviewers, and recruiters on a daily basis.
• Assist Recruiters in executing the sourcing process from end-to-end, leveraging tools like Apollo and LinkedIn to identify talent.
• Play an active sourcing role within the team, reviewing inbound and outbound applicants for the Recruiter/Hiring Manager to screen on an ongoing basis.
• Continuously update our Applicant Tracking System, ensuring our database remains clean and up-to-date.
• Create a personalized interview experience for all active, passive, and future candidates of Apollo.
• Create an open line of communication with candidates and all parties involved before and during interviews.
• Assist with identifying issues affecting the hiring process and ensuring it is as fast and smooth as possible, for both candidates and hiring managers.
• Help our hiring team build the best candidate, recruiter, and hiring partner experience.
• Solve problems in real time including (but not limited to): interview cancellations, changing schedules, Zoom links, etc.
• Be the point of contact for any issues that may arise throughout the day of interviews, while communicating any issues with candidates, recruiters and hiring managers.
• Ability to think on your feet and be creative in solving problems when things don’t go as planned.
• Assist in recruitment administrative activities related.

Qualifications and Experience required to apply for this role

• 1+ year experience working in a high-growth environment
• 1+ years of experience as a Recruitment Coordinator/Talent Acquisition Coordinator
• Experience thriving in fast paced work environments and managing multiple tasks.
• Track record for working well in a team environment.
• Previous experience using a top tier ATS (we use Greenhouse!)
• Experience setting expectations with multiple stakeholders at once.
• Excellent verbal and written communication skills.
• Any certification or formal training as a Recruitment Coordinator/Talent Acquisition Coordinator is a plus