Coursera: Executive Assistant

Coursera can hire people in any country where we have a legal entity, assuming candidates have eligible working rights and a sufficient timezone overlap with their team. Our interviews and onboarding are conducted virtually, a part of being a remote-first company.

Coursera was launched in 2012 by two Stanford Computer Science professors, Andrew Ng and Daphne Koller, with a mission to provide universal access to world-class learning. It is now one of the largest online learning platforms in the world, with more than 100 million registered learners. Coursera partners with 275+ leading university and industry partners to offer a broad catalog of content and credentials, including courses, Specializations, Professional Certificates, Guided Projects, and bachelor’s and master’s degrees. Institutions around the world use Coursera to upskill and reskill their employees, citizens, and students in fields such as data science, technology, and business. Coursera became a B Corp in February 2021.

Job Overview

Coursera is looking for an experienced Executive Assistant to be part of an impactful group that keeps our executives well supported. This is a high-visibility role that requires a strong attention to detail, flexibility, keen insight and resourcefulness, and the ability to multi-task and juggle projects with aggressive deadlines. You will support an Executive Officer; in addition, you will interact with all individuals across Coursera -- if you’re looking for a truly cross-functional and impactful role, this would be it!

Responsibilities

Support C-Level and Vice President-level Executive Team Members with calendaring, meeting prioritization, planning and coordinating off-site meetings and team events, booking travel and accommodations; attending team meetings as requested, and other tasks as assigned by the Executive(s).
Respond quickly and efficiently to all forms of communication (email, Slack, text, verbal, phone)
Correspondence and scheduling with internal and external contacts
Be a gatekeeper to ensure the best use of time for Executives
Use clear, deliberate, consistent judgment in decision making
Highly autonomous and proactive. Must be able to make decisions and work independently with little to no supervision. Not just a task executor.

Basic Qualifications

5+ years in an executive support role for a public company with 1000+ employees, meeting scheduling, project management, and event planning.
Experience managing and understanding executive goals and strategic plans
Experience prioritizing conflicting needs

Preferred Qualifications

Experience handling highly confidential information
Proactive, with attention to detail, organizational skills, dependability, and follow-through
Clear written and verbal communicator with internal employees and external vendors and contacts
Highly adaptable in a fast-paced, high-tech environment, with a strong sense of urgency and ability to prioritize and complete assignments quickly
Approachable, resourceful, a creative problem-solver, quick on your feet, out-of-the-box thinker
Maturity and confidence when dealing with executives at the highest level in the company
Experience using Google Suite in an office environment. Experience with Expensify, Slack, Zoom, Egencia, a plus.

If this opportunity interests you, you might like these courses on Coursera:

Solving Problems with Creative and Critical Thinking

Introduction to Project Management

Coursera is an Equal Employment Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, protected veteran status, disability, or any other legally protected class.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please contact us at accommodations@coursera.org.

For California Candidates, please review our CCPA Applicant Notice here.

For our Global Candidates, please review our GDPR Recruitment Notice here.

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Posted 20 Sept 2022, 10:06 pm

Executive Assistant at Coursera

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